The Office & Operations Coordinator will be responsible for the front desk / reception and office admin-related activities.
This is a temporary position needed through December 11, 2026.
Our Operations team manages the day-to-day functions of the office, including front desk and office coordination activities, as well as the processes and internal tools that keep the agency and our projects running smoothly.
We are looking for a detail-oriented self-starter who is proactive, well-organized and can manage multiple projects at once. The ideal candidate is someone who enjoys staying busy, working closely with others to solve problems and possesses a warm and welcoming tone.
Responsibilities
Our Operations team manages the day-to-day functions of the office, including front desk and office coordination activities, as well as the processes and internal tools that keep the agency and our projects running smoothly.
We are looking for a detail-oriented self-starter who is proactive, well-organized and can manage multiple projects at once. The ideal candidate is someone who enjoys staying busy, working closely with others to solve problems and possesses a warm and welcoming tone.
Responsibilities
- Front Desk & Office Responsibilities:
- Note: This individual will have important front-desk duties, so we expect this person to be in the office 5 days a week.
- Manage reception responsibilities including daily mail distribution, answering the phone, updating welcome display, etc. Be present at the front desk to greet visitors (including clients and potential candidates) and receive deliveries from 8:30 am – 5:00 pm Monday-Friday; coordinate front desk coverage when you are away.
- Manage overall appearance of One North’s office space, including wiping down desks and white boards, washing dishes in the sink, tracking repairs that may be needed, tidying up the office and preparing meeting rooms.
- Work with authorized team members to ensure all scheduled visitors are added to the building’s security system prior to arrival.
- Order food and snacks for meetings and special occasions, while staying on budget; handle day-of food setup & breakdown.
- Perform occasional supply runs.
- Manage intra-office communications through coordination of bi-weekly All Agency Meetings, email announcements, lounge monitors and other special requests.
- Assist executives with administrative needs, including expenses, PPTs and event planning.
Qualifications, Experience, Knowledge & Skills
- 1 or more years of Administrative, Office Management or related experience, with a majority of that at a growing or startup organization
- Self-starter with strong prioritization and organizational skills, able to work autonomously and manage competing demands effectively
- Professional communication skills and presence paired with an unfaltering positive attitude
- Trustworthiness and discretion with confidential information
- Experience with MS-Office 365
The pay range for this position is $23.00 – $23.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
The expected posting close date is November 19, 2026.
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